Monthly Archives: November 2016

Advantages to Outsourcing Receivables

Whether you run a Fortune 500 company or a local non-profit organization, time and resources are always in short supply and high demand. Leaders are always on the lookout for process improvements that will save both and increase their bottom line. Outsourcing tasks that aren’t mission critical is common practice. By doing so, it frees up your team to focus to on mission critical tasks such as marketing, research and development.

Outsourcing accounting tasks has become commonplace among companies of all sizes as well as non-profit organizations. Although there is a cost associated with outsourcing, the benefit far outweighs it.  wib-blog_outsourcingreceive

Refocus Priorities

Accounting needs to happen every single day. By removing it off of your staff’s plate, their time will be freed up. That time can be spend on working on growth specific tasks that will ultimately grow your organization.

Greater Efficiency

Crunching numbers isn’t as easy as it may sound. Often times organizations, especially small business or charities, use someone with limited experience in this capacity. A reputable agency that is staffed with a fully trained, experienced team, is focused only on handling receivables and not pulled in multiple directions. This allows them opportunities to improve business processes and help you collect your receivables in a timely, efficient manner with a lower risk of error.

Reduction in Staff

The agency that handles your receivables will need to be paid for their time and services which is likely less than the person you are paying to manage it in house. Not only are you saving the salary of this staff member, but also soft costs such as technology, office space and benefits. You may find there is a need for this staff member in another area of your business, otherwise, it is one less person needed on your payroll.

Checks & Balances

The company you outsource to will provide you with data you likely didn’t have access to before. Using this information gives you greater insight into your financial picture. This will improve the cashflow at your organization which for any, is a good thing!

Many companies have reservation about outsourcing this task for fear they are going to lose control. While this is a valid concern, it is one that, with research, can easily be put to bed. Openly ask potential companies what type of reporting they offer, how often it is updated and what level of access you will have if they are awarded your business. Establishing these expectations from the start will make for a smoother transition.

Since every organization is different, you will also want to look for a partner company that offers a customized approach and not just a cookie cutter solution. A company that is willing to invest their time in getting to your know your business model is one to definitely add to your short list of potential partners.

Outsourcing these functions can be a positive change for a company and could ultimately lead to increased client/donor satisfaction. Isn’t that what every business has as their number 1 goal?


Recruiting Non-Profit Volunteers

Volunteers are an indispensable resource to any non-profit organization. These people give of their time and expertise to help organizations achieve their mission. Help your organization find and retain enthusiastic, dedicated volunteers with these tried and true suggestions.

Start Spreading the Wordwib-blog_recruitingnonprofit

Current volunteers are a great source for helping find new ones. However, casting a larger net will yield you a greater variety of volunteers. There are plenty of free and low cost options to help you advertise your need. Here are our favorite 5.

  • Postcards. Direct mail is a great way to share your need for volunteers and postcards are an inexpensive option. You can send them out to past donors or purchase a list that includes those close to your physical location. This is the time to find volunteers, so resist the urge to ask for donations.
  • Public Service Announcements. Get in touch with local newspapers, radio stations and tv networks and ask them to do a PSA on behalf of your organization.  
  • Flyers. Coffee shops, gyms, preschools…all of these places have community bulletin boards and welcome flyers. Take advantage. Print out your flyers in black ink (the least expensive color!) on brightly colored paper so you catch the eye of potential volunteers. You can put up several copies so people aren’t shy about taking one. Keep a stack in your car, too — you just never know when you might run into someone that may be a good fit for your organization.
  • Business Cards. Inexpensively print information about your organization and the need for volunteers on a business card. Ask current volunteers, friends and other supporters to take a stack and hand them out. You can also leave a few at locations your ideal volunteer may frequent.  
  • Social Media. Place a call for volunteers on all of your social pages — Facebook, Twitter, Instagram, Pinterest, LinkedIn and SnapChat! Those that are following you already know how wonderful your organization is and may be ready to get more involved. Post eye catching graphics to draw potential volunteers attention to it and include a link to your website page that has more information about available volunteer opportunities.


Welcome Wagon

Now that you have a group of new volunteers ready to help your organization it’s time to welcome them.  Schedule an orientation before you have them roll up their sleeves and get involved.

At the orientation, you will want to clearly set expectations.  Sharing formal policies, scheduling and giving volunteers specific direction will make it a better experience for everyone. Volunteers want the experience to be rewarding.  Showing them specifically how their efforts will impact others will get them excited to work with you. Keep in mind, they are volunteers and though they aren’t looking for monetary compensation, they want to be shown their efforts are appreciated. Saying “Thank you” often is important. Incentives such as swag, volunteer perks or even a free meal are motivators and should be offered as often as possible.

How does your organization recruit and retain volunteers? Share your creative efforts with us!